Outlook global - Connect all company accounts to DataMapper
If you are a Microsoft Global Administrator or Privileged Role Administrator, you can connect all your company's Outlook accounts to DataMapper at once with Outlook global in Data locations.
How to set up:
Start by going to the Microsoft Admin Center and confirm that you are a:
- Global Administrator, or,
- Privileged Role Administrator
1. Go to Microsoft 365 Admin Center > Show all > Roles > Role assignment
Next, once you have confirmed that the account you are using is assigned as a Global Administrator or Privileged Role Administrator, log in to DataMapper with that account and go to Data locations to start an Outlook global scan.
2. Log in to Datamapper > Data locations > Outlook global
When you have accessed Data Locations on the platform - you should click "Authorize", then logon with the global admin account and follow the few steps hereafter.
Once you have completed the flow to start an Outlook global scan with Datamapper, click “view” to see its status:
In the "view" screen you will be shown how many accounts have been found and you can follow the scanning status on the right side of the table. When an account is done you can go ahead and go to the dashboard. Next step will be to invite the users you can see need to start cleaning up asap.
Go to your dashboard to view results:
Finally, if you do not see any progress or results in the Global Outlook Scan, check to be sure you have successfully granted admin consent by going to the Microsoft Entra admin center.
3. Go to Admin Entra Admin Center > Applications > Enterprise applications > DataMapper > Permissions
Select Datamapper and confirm that permission is “Admin Consent”.
If admin consent is not granted, please try and repeat the previous steps to ensure that the account you are using has the necessary administrative rights.
While you are in the Admin Center - you can go ahead and check the amount of data you have in your company.
1. To see the usage for all devices in Outlook, click on this link: https://admin.microsoft.com/Adminportal/Home?#/reportsUsage/MailboxUsage
2. To see the usage for all devices in Onedrive/Sharepoint, click on this link here: https://admin.microsoft.com/Adminportal/Home?#/reportsUsage
The reason you need to know these data is for us to ensure you are eligible to use centralised/global outlook scan. Otherwise, if your company has been approved you can use it for your own internal statistics 😉
🔍 Have questions? Please feel free to reach out to our Customer Success team, who would be happy to assist where possible. Write us an email on support@safeonline.dk