Tell your team: DataMapper - Global Outlook scan (template)
Let your team know that you will be using DataMapper soon and how to get best results.
We've prepared an email draft you can copy and send internally to let your team(s) know you are starting up on DataMapper very soon and what this means internally so they can prepare. Feel free to edit the draft to make it your own.
- Copy the email draft below
- Paste it in a new email message
- Fill in the highlighted portions
- Send the email to your invited users
Hi all,
We are about to start using a new web app, DataMapper, to map and track the personal data we collect about our customers/contacts.
This will help us all make sure we only store data we need and continuously monitor the personal information we do keep to protect it from leaks and breaches.
As a first order we will kick-off this with a global outlook scan letting us by the end have an overview on how much personal/sensitive information etc we are storing across all users. This means you should collectively make sure any private data has been removed or stored in a secure place outside Outlook beforehand.
When this step has been done we will let you know when we need your assistance in order to start using DataMapper yourselves and clean-up any personal information and other sensitive data you may be storing.
At the time we are reaching this point the steps will be as follow:
- Click the invitation link
- Use your work email and password to this to login
- Authenticate and scan the following data locations:
Please take some time now to double-check that none of your own non-work files are in the locations listed above.
Our admins will be able to see all our results, but each of you can also view your own results from your dashboard and risk documents pages.
This is a chance to evaluate and improve our privacy practices.
Our goal is to get everyone signed up and all company storage mapped by ________.
Read a DataMapper user guide here.
Feel free to contact ___________________with any questions.
Thanks,